Built for the long ortho timeline
Orthodontics is a long game. A consult today might become a started case next month — or next year. Between the free exam and the first adjustment is a window where most practices lose patients simply because nobody followed up. And once a case starts, 18 to 24 months of adjustment visits have to stay booked and confirmed.
The Orthodontics snapshot installs into your GoHighLevel account and manages that entire arc: capturing the consult inquiry, nurturing the undecided, and keeping active patients on schedule through the full course of treatment. It ships pre-built for the ortho workflow, branded to your practice, live in 24 hours.
What’s included — all 11 features
The same complete Dental GHL Snapshot, with every workflow, tag, and template tuned for ortho practices:
- 01 · AI Caller — 24/7 voice agent answers consult-request calls, qualifies braces vs aligner interest, and books the free exam.
- 02 · AI Chatbot — Website chat that walks parents through braces / clear-aligner differences and books the consult.
- 03 · SMS Automation — Adjustment-visit reminders across 18–24 month cases + consult follow-up sequences.
- 04 · Google My Business Reply Automation — Auto-replies to teen + parent Google reviews in your practice tone.
- 05 · Instagram DM Automation — IG aligner inquiries from before/after content qualified and booked into consults.
- 06 · Facebook Messenger Automation — Messenger ad leads pre-qualified by interest (braces, aligners, “not sure yet”) before handoff.
- 07 · Review Harvesting Automation — Reviews requested at debanding / case-completion — the peak satisfaction moment.
- 08 · Appointment Automation — Provider-aware adjustment-visit booking + reschedule recovery so cases stay on the planned timeline.
- 09 · CRM & Workflow Automations — Consult-to-start pipeline + observation/recall flows for growing children.
- 10 · Prebuilt Website — Branded ortho practice site with consult booking, treatment pages, and before/afters.
- 11 · Snapshot Automation System — The complete GoHighLevel snapshot, ortho-tuned and installed within 24 hours.
Closing the consult-to-start gap
The hardest dollar in orthodontics isn’t getting the consult — it’s converting it. Cost and timing are real objections, and they rarely resolve in the room. The snapshot keeps the conversation going after the family leaves: a follow-up sequence that surfaces financing options, answers the common questions, and gives the front desk a clean task list of warm cases to call — all driven by the SMS Automation and CRM & Workflow modules.
For families who say “not right now,” spaced touches keep your practice in mind so that when the timing is finally right, you’re the call they make.
Keeping active cases on track
A started case is months of production that depends on the patient showing up. Missed adjustment visits stretch treatment time, frustrate the patient, and crowd the schedule. Automated reminders for every visit, plus reschedule recovery for the no-shows, keep cases moving on the planned timeline. For younger patients in observation, periodic recall touches make sure a growing child returns at the right developmental window instead of vanishing until they’re a teenager.
Compliance built in
Patient texting is treated as non-PHI by design — messages reference appointment times and reminders, never clinical detail. Consent is captured before any automated text fires, STOP keywords suppress a contact instantly, and quiet hours are respected. This is the marketing and automation layer; it does not provide orthodontic care or adjudicate insurance.
Simple pricing, fast deploy
The Orthodontics snapshot is a one-time $997. No monthly fee from us — it runs inside your existing GoHighLevel subscription. Deployment includes up to 10 configuration hours and a live system within 24 hours.
Ready to convert more consults into started cases? Book a walkthrough or grab the snapshot now.