You Run Your Dental Practice. We Handle GoHighLevel.
Stop losing clinical and admin hours figuring out GoHighLevel. Hand it to a trained, dental-niche GHL expert who builds your recall campaigns, automations, AI chat widgets, AI receptionist, and outbound calls — while you stay focused on the one thing that grows your practice: caring for patients and booking treatment.
GoHighLevel Is Powerful — And A Time Sink
You didn't go to dental school to become a CRM admin. Yet here you are, watching tutorials at 11pm instead of resting or working on your practice. Every hour lost inside GHL is an hour stolen from patients and sales.
Endless "how do I…" rabbit holes
Workflows, triggers, snapshots, A2P, recall pipelines — you burn days figuring out features instead of running your practice. The learning curve never really ends.
Time stolen from your real business
Every hour inside GHL is an hour not spent on patients, treatment planning, and the sales that actually pay you. That time never comes back.
Half-built automations that break
DIY recall and reminder workflows misfire, patients slip through, and your front desk is left cleaning up a broken CRM instead of booking chairs.
Diverted and stretched thin
Like so many practice owners, you get pulled in ten directions. Focus is the advantage — and GHL keeps stealing it.
The fix is simple: do what you're great at. Let us run HighLevel for you — automations, AI chat widgets, AI receptionist, outbound calls, course & membership management, and anything else you need — so you stay focused and undistracted.
We Don't Just Do Tasks. We Build Dental Systems.
Our VAs bring dental-niche strategy, speed, and precision. Everything is managed properly and delivered in an organized way you'll love.
Deep Dental GHL Expertise
Our VAs have installed the dental snapshot in practices across general dentistry, ortho, cosmetic, pediatric, oral surgery, and implants. They know the workflows, the recare timing, and the compliance requirements — zero learning curve on your dime.
Fast & Organized Delivery
Every task is tracked, documented, and delivered with Loom walkthrough videos. No messy handoffs. No 'what's the status?' back-and-forth. Clean, organized work every time.
Strategic Partners, Not Task Workers
Our VAs proactively suggest recall sequences, no-show recovery improvements, and patient reactivation ideas pulled from our base of 50+ dental deployments. You get insights, not just execution.
Zero Revision Headaches
Tired of explaining dental workflows to a generalist? Our VAs understand GHL and the dental patient journey inside-out. They get it right the first time, saving hours of back-and-forth.
100% White Label
We operate under your agency's brand. When representing you on Zoom calls with dental clients, your brand is front and center — they'll never know we exist.
Startup-Friendly Pricing
Growing dental agency with tight margins? Flexible part-time and hourly options let you start small, serve your first few practices, and scale your team as you grow.
Everything Your Practice Needs, One Expert Handles It
You run your dental practice — we handle GoHighLevel. Your dedicated expert manages HighLevel end to end: automations, AI chat widgets, an AI receptionist, outbound call campaigns, recall & recare, course and membership management, patient intake, and anything else you need — so you never touch the CRM again.
GHL Snapshot Setup & Configuration
Full snapshot installation, custom field mapping, workflow tuning, and sub-account organization tailored to your dental practice type.
AI Receptionist & Voice AI
VAPI, Retell, and Closebot integration for a 24/7 AI receptionist, recall caller, and patient qualification — set up to speak in your practice voice and book straight to your calendar.
AI Chat Widgets & Web Chat
On-site AI chat widgets and conversational bots that answer patient questions, capture details, and book appointments from your website and social channels around the clock.
Outbound Call & Reactivation Campaigns
AI and automated outbound call campaigns to reactivate dormant patients, confirm appointments, and follow up on unscheduled treatment — filling gaps in the schedule hands-free.
Course & Membership Management
Build and manage patient education courses, memberships, and dental-plan portals inside GoHighLevel — content, access, and drip delivery handled for you.
Recall & Recare Automation
Build and maintain multi-touch recare sequences (hygiene, treatment plan, post-op follow-up) that run hands-free and keep your hygiene columns full.
Workflow & Automation Builds
Email sequences, SMS campaigns, pipeline triggers, appointment reminders, and post-visit review requests — all running on autopilot in your GHL account.
Zapier, Make & n8n Integrations
Connect GHL with Dentrix, Eaglesoft, Open Dental, Curve, Google Ads, Facebook Leads, or any other platform your practice depends on.
CRM Setup & Patient Pipelines
Contact organization, custom fields for insurance and treatment data, pipeline stages from new-patient inquiry through booked treatment, and dashboard reporting.
A2P/10DLC & TCPA Compliance
Complete A2P registration, brand verification, and campaign setup for compliant SMS marketing to patients — required for U.S. dental practices sending texts.
Facebook CAPI, Pixel & Lead Forms
Conversion API, Pixel setup, Google Analytics, and lead-form integration for accurate tracking of every new-patient acquisition source.
Funnels & Practice Website Building
High-converting landing pages for Invisalign, implants, whitening, or pediatric dentistry — built inside GHL with booking calendars and compliant forms.
Review Harvesting & Reputation
Post-visit auto-request workflows and AI-drafted Google/Facebook reply sequences to grow your star rating and protect your online reputation.
Patient Intake & Forms
Custom intake forms, treatment-type pipelines, insurance verification triggers, and new-patient onboarding sequences inside GHL.
Daily Reporting & Audits
Daily progress reports, weekly audits, and Loom walkthroughs so you always know exactly what's been done in your account.
A Dedicated VA + A Project Manager Watching The Work
You pay up front. We hand-pick a VA. A project manager joins your Slack. Quality is monitored — every single task.
You pay first
Pick a plan, complete checkout. You're officially in the queue.
We find your VA in 1 week
We hand-pick a trained GHL specialist matched to your practice type and task mix. Usually live in 5–7 business days.
PM joins your Slack
A dedicated project manager is added to your Slack (or ClickUp / Asana / Trello). They monitor every conversation and task.
VA backed by our team
If your VA gets stuck on a recare sequence, a niche A2P case, or a custom dental workflow — they ask our wider team and come back with the answer.
PM does quality reviews
PM watches client-to-VA activity and runs improvement calls with the VA. If a Loom is unclear, a workflow is misconfigured, or quality slips — PM intervenes.
You Pay — Then We Search
The moment you complete checkout, we open the search. We don't run a paid bench; every VA is matched to a real client. You're typically live within 5–7 business days.
- Real human matching, not a faceless pool
- Dental niche + tool stack alignment before assignment
- Replaced free within 5 days if not a fit
- Background-checked, NDA-signed before access
One PM In Your Slack — Quality On Autopilot
A project manager is added to your Slack channel (or ClickUp / Asana / Trello — whichever you use). They see every message between you and the VA. They monitor, and step in only when quality demands it.
- Watches client → VA conversations for clarity
- Runs 1:1 calls with the VA for improvement
- Hosts quality reviews after every major task
- Feedback delivered before issues become problems
VA Connected to Our Whole Team
Your VA isn't an island. They sit inside our wider team — dental workflow specialists, voice-AI engineers, A2P experts, and developers. If they're stuck, they ask. You get the answer fast.
- Internal team chat for VA-to-team questions
- Weekly internal training on new GHL features
- Ongoing AI tool training (VAPI, Retell, n8n, Claude)
- Senior engineer escalation for complex requests
We Train On New AI Tools — Constantly
GHL ships features monthly. AI tools ship weekly. We train our team on every meaningful update — so your VA is always ahead of where the platform is today, not where it was last quarter.
- Weekly internal training sessions
- Live changelog reviews every Friday
- New-tool experiments before client rollout
- Certifications maintained where vendors offer them
Your VA Proactively Suggests Ideas
Don't know what to automate next? Tell your VA your bottleneck — they suggest the recall sequence or no-show workflow. Share a rough idea — they spec it out and ship it.
- Monthly "what to automate next" recommendations
- Workflow ideas pulled from our 50+ dental deployments
- Pilot test on a small patient segment before full rollout
- Strategy thinking, not just task execution
Hours Tied To Your Package
You buy hours — 4/day, 8/day, or pay-as-you-go. Your VA delivers those hours every Monday–Friday. PM tracks utilization weekly so you always know what's been done.
- Growth: 4 hrs/day · ~80 hrs/month
- Power: 8 hrs/day · ~160 hrs/month
- Elite: 8 hrs/day + dev support
- Weekly utilization report from your PM
Hire Your GoHighLevel Dental Expert
No hidden fees. No contracts. Cancel anytime. All prices in USD.
- Snapshot Setup & Configuration
- Email & SMS Workflow Automations
- Recall & Recare Campaign Builds
- CRM Setup & Pipeline Management
- Funnels & Landing Page Building
- Voice AI (VAPI, Retell, Closebot)
- Zapier, Make & n8n Integrations
- Facebook CAPI & Pixel Setup
- Lead Form Integration
- Review Harvest & Reputation Workflows
- A2P / 10DLC Registration
- Zoom Calls (Fixed Hours)
- Loom Walkthrough Videos
- Everything in Growth, plus:
- Full-Time Dedicated 8hr Support
- Advanced Workflow & Recare Automations
- Complete CRM & Funnel Audit
- Voice AI & Conversational AI Expert
- Daily Workflow Management & Reports
- Social Channels & Planner Connectivity
- Calendar, Forms & Survey Setup
- Dashboard Customization & Styling
- Zoom Calls Anytime (Business Hours)
- Proactive Suggestions & Strategy
- Everything in Power, plus:
- Custom-Coded Pages (HTML/CSS/JS)
- Custom API Integrations (Make & Zapier)
- Advanced Custom Scripts & Snippets
- WordPress + GHL Integration
- Custom Webhook & API Development
- Advanced Dashboard Styling (CSS/JS)
- Private Label / White Label Support
- GHL Add-On & Plugin Customization
- Priority Support & Fast Turnaround
- Dedicated Project Manager Included
- Complex Multi-Platform Automations
⏳ Pay-As-You-Go Hourly
Need a quick fix or one-time setup? Hire by the hour — no contracts, no minimums. Perfect for recall sequence edits, workflow troubleshooting, A2P registration, or a single funnel fix for a dental client.
See What's Included In Each Plan
| Feature | Growth — $700 | Power — $1,250 | Elite — $1,500 |
|---|---|---|---|
| Daily Hours | 4 hrs/day | 8 hrs/day | 8 hrs/day |
| Snapshot Setup & Config | ✓ | ✓ | ✓ |
| Email & SMS Automations | ✓ | ✓ | ✓ |
| Recall & Recare Campaigns | ✓ | ✓ | ✓ |
| Voice AI (VAPI, Retell, Closebot) | ✓ | ✓ | ✓ |
| Zapier, Make & n8n Integrations | ✓ | ✓ | ✓ |
| A2P/10DLC Registration | ✓ | ✓ | ✓ |
| Full CRM & Funnel Audit | — | ✓ | ✓ |
| Daily Workflow Management | — | ✓ | ✓ |
| Dashboard Customization | — | ✓ | ✓ |
| Custom-Coded Pages (HTML/CSS/JS) | — | — | ✓ |
| Custom API & Webhook Development | — | — | ✓ |
| Advanced Scripts & Add-Ons | — | — | ✓ |
| Priority Support | — | — | ✓ |
| Zoom Availability | Fixed Hours | Anytime (Biz Hrs) | Anytime (Biz Hrs) |
| Loom Support Videos | ✓ | ✓ | ✓ |
| Dedicated Project Manager | ✓ | ✓ | ✓ |
Up and Running in 5 Days or Less
A simple 4-step process to get your dedicated dental GHL expert working on your account.
Book a Free Call
Tell us about your practice or agency, your GHL setup, and what you need. We'll recommend the perfect plan.
We Match Your Expert
We assign a trained VA who specializes in dental GHL workflows and the exact tasks your practice needs.
Onboarding & Audit
Your expert audits your GHL account, organizes your patient CRM, and sets up communication channels.
Work Begins
Your VA executes daily. Track progress via ClickUp, Trello, Asana, Slack, or your preferred tool.
Want your own team to become GHL-certified?
All our VAs go through HighLevel's official certification program. If you're training in-house dental staff, refer them through our partner link — same exam, same certification, partner pricing.
A Properly Managed, Organized Experience
Not just task completion — a dental-niche partnership built on transparency and trust.
✅ No Hidden Fees, Ever
All prices are transparent and in USD. What you see is what you pay.
✅ No Contracts Required
Stay because you love the work, not because you're locked in.
✅ NDA Ready
Need us to sign an NDA? Absolutely. Your patient data and processes are protected.
✅ Free Project Manager
Your VA and our PM join your channels. Track quality at no extra cost.
✅ 100% White Label
We always represent your practice or agency name. Your brand takes center stage.
✅ Loom Support Videos
Every task includes a walkthrough so you and your team know exactly what was done.
Got Questions? We've Got Answers.
Your VA starts within 5 days after payment. During onboarding, they'll audit your GHL account and set up communication channels so everything is ready from day one.
You choose the platform — ClickUp, Trello, Asana, Slack, or anything else. Your VA and our project manager join your channels. Daily progress updates and Loom walkthroughs included.
Yes — anytime. No contracts, no penalties. Move from Growth to Power, or scale down if your workload changes. We bill the new rate from the start of the next cycle.
Elite adds developer-level work: custom-coded pages (HTML/CSS/JS), custom API and webhook development, advanced scripts, WordPress + GHL integration, and a dedicated project manager. Best for agencies that need a full dev team alongside a GHL expert.
No. A dedicated project manager is included free with every plan. They join your channels alongside your VA to ensure quality and progress on every dental workflow build.
We prefer Central / Eastern US time, but our VAs are flexible. You choose the working hours that align with your practice and front-desk team.
Yes. On client calls, emails, and Slack/Zoom, your VA represents your agency or practice brand. Your dental clients will never know they're working with our team.
Use the Pay-As-You-Go hourly option at $20/hr. No contracts, no minimums — perfect for a single recall sequence build, A2P registration, or a quick recare workflow fix.
Absolutely. Hire a GHL VA + Designer + Ads Expert + Blog Writer all from one place. We coordinate them under one shared project manager for your dental agency.
Questions about holidays, working hours, or time off? We're fully transparent — read our VA Policy for exactly how everything works.